Single Institutional Review Board (sIRB) Implementation Guide
0.1.0 - STU 1 ballot
Single Institutional Review Board (sIRB) Implementation Guide
0.1.0 - STU 1 ballot
This page is part of the Single Institutional Review Board (sIRB) Implementation Guide (v0.1.0: STU 1 Ballot 1) based on FHIR R4. . For a full list of available versions, see the Directory of published versions 
The Recruitment Materials Form is used to seek approval from the sIRB to use the specified recruitment materials (at the requested time, place, duration and medium) during the study and for the methods of communication that are proposed for responding to the study participants.
| LinkId | Text | Cardinality | Type | Flags | Description & Constraints |
|---|---|---|---|---|---|
  RecruitmentMaterials | Questionnaire | ||||
  rm1 | Research Study | 0..1 | group | ||
  rm1.1 | Study Title | 0..1 | string | ||
  rm1.1_help | Short Title of the Research Study intended for the lay audience | 0..1 | display | ||
| rm1.2 | IRB Protocol Number | 0..1 | string | ||
 rm1.2_help | IRB number assigned | 0..1 | display | ||
| rm2 | Study Institution for which Recruitment Materials are being provided | 0..1 | group | ||
| rm2.1 | Institution Name | 1..1 | string | ||
| rm2.2 | City | 1..1 | string | ||
| rm2.3 | State | 1..1 | string | ||
| rm2.4 | Country | 1..1 | string | ||
 rm2.5 | Is this institution the sIRB (Reviewing Site) or a Relying Site? | 1..1 | choice | Options: 2 options | |
| rm3 | Site Principal Investigator for the Site for which Recruitment Materials are being submitted | 0..1 | group | ||
| rm3_help | The primary site investigator to contact | 0..1 | display | ||
| rm3.1 | First Name | 1..1 | string | ||
| rm3.1_help | First or given name associated with the site principal investigator | 0..1 | display | ||
| rm3.3 | Last Name | 1..1 | string | ||
| rm3.3_help | Surname or family name associated with the site principal investigator | 0..1 | display | ||
| rm3.2 | Suffix | 0..1 | string | ||
| rm3.2_help | Suffix such as Junior (Jr.), Senior (Sr.), I, II, III, IV, etc. associated with the site principal investigator's name | 0..1 | display | ||
| rm3.4 | Degree(s) | 0..1 | string | ||
| rm3.4_help | Professional and Academic degrees associated with the site principal investigator | 0..1 | display | ||
| rm4 | Recruitment Materials | 0..1 | group | ||
| rm4_help | Media of any type used as part of a participant recruitment strategy. | 0..1 | display | ||
| rm4.1 | Will Recruitment Materials be Utilized? | 1..1 | choice | Options: 2 options | |
| rm4.2 | Will Broadcast Materials be Utilized? | 0..1 | choice | Enable When: Options: 2 options | |
| rm4.2_help | The distribution of audio or video content to a dispersed audience via any electronic mass communications medium. | 0..1 | display | ||
| rm4.3 | Broadcast Communication | 0..1 | group | Enable When: | |
| rm4.3_help | Audio or video content to a dispersed audience via any electronic mass communications medium | 0..1 | display | ||
 rm4.3.1 | Audio | 0..1 | boolean | ||
| rm4.3.1_help | A contiguous sound recording used to relay audible information. | 0..1 | display | ||
 rm4.3.2 | Audio Description | 0..1 | text | Enable When: | |
| rm4.3.2_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.3.3 | Video | 0..1 | boolean | ||
| rm4.3.3_help | Video content to a dispersed audience via any electronic mass communications medium | 0..1 | display | ||
| rm4.3.4 | Video Description | 0..1 | text | Enable When: | |
| rm4.3.4_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.3.5 | Radio Spot | 0..1 | boolean | ||
| rm4.3.5_help | A contiguous segment of audio broadcasting airtime. | 0..1 | display | ||
| rm4.3.6 | Radio Spot Description | 0..1 | text | Enable When: | |
| rm4.3.6_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.3.7 | TV Spot | 0..1 | boolean | ||
| rm4.3.7_help | A contiguous segment of video broadcasting airtime. | 0..1 | display | ||
| rm4.3.8 | TV Spot Description | 0..1 | text | Enable When: | |
| rm4.3.8_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.4 | Will Printed Materials be Utilized? | 0..1 | choice | Enable When: Options: 2 options | |
| rm4.4_help | Materials produced by printers or publishers, such as books, magazines, booklets, brochures, newspaper. | 0..1 | display | ||
| rm4.5 | Printed Communication | 0..1 | group | Enable When: | |
| rm4.5.1 | Billboard/Bus Ad | 0..1 | boolean | ||
| rm4.5.1_help | A large outdoor advertising space designed to capture the attention of motorists and pedestrians. | 0..1 | display | ||
| rm4.5.2 | Billboard/Bus Ad Description | 0..1 | text | Enable When: | |
| rm4.5.2_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.5.3 | Brochure/Pamphlet | 0..1 | boolean | ||
| rm4.5.3_help | A small book or magazine that contains images and information about a company or organization's products and/or services. | 0..1 | display | ||
| rm4.5.4 | Brochure/Pamphlet Description | 0..1 | text | Enable When: | |
| rm4.5.4_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.5.5 | Flyer/Notice | 0..1 | boolean | ||
| rm4.5.5_help | A small piece of paper with information on it about a product or event | 0..1 | display | ||
| rm4.5.6 | Flyer/Notice Description | 0..1 | text | Enable When: | |
| rm4.5.6_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.5.7 | Magazine | 0..1 | boolean | ||
| rm4.5.7_help | A periodical publication containing articles and illustrations. | 0..1 | display | ||
| rm4.5.8 | Magazine Description | 0..1 | text | Enable When: | |
| rm4.5.8_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.5.9 | 0..1 | boolean | |||
| rm4.5.9_help | Letters and packages conveyed by the postal system. | 0..1 | display | ||
| rm4.5.10 | Mail Description | 0..1 | text | Enable When: | |
| rm4.5.10_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.5.11 | Newspaper | 0..1 | boolean | ||
| rm4.5.11_help | A printed publication (usually issued daily or weekly) consisting of folded unstapled sheets and containing news, feature articles and advertisements. | 0..1 | display | ||
| rm4.5.12 | Newspaper Description | 0..1 | text | Enable When: | |
| rm4.5.12_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.5.13 | Postcard | 0..1 | boolean | ||
| rm4.5.13_help | A message by mail without an envelope. | 0..1 | display | ||
| rm4.5.14 | Postcard Description | 0..1 | text | Enable When: | |
| rm4.5.14_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.5.15 | Poster/Sign | 0..1 | boolean | ||
| rm4.5.15_help | A large printed picture, photograph, or notice that you stick or pin to a wall or board, usually for decoration or to advertise something. | 0..1 | display | ||
| rm4.5.16 | Poster/Sign Description | 0..1 | text | Enable When: | |
| rm4.5.16_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.5.17 | Table Tent | 0..1 | boolean | ||
| rm4.5.17_help | A self-standing promotional unit created from printed and folded card stock for table tops. | 0..1 | display | ||
| rm4.5.18 | Table Tent Description | 0..1 | text | Enable When: | |
| rm4.5.18_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.6 | Will Electronic Materials be Utilized? | 0..1 | choice | Enable When: Options: 2 options | |
| rm4.6_help | Computer-based technology that facilitates the sharing of ideas and information and the building of virtual networks and communities. | 0..1 | display | ||
| rm4.7 | Electronic Communication | 0..1 | group | Enable When: | |
| rm4.7.1 | 0..1 | boolean | |||
| rm4.7.1_help | Messages distributed by electronic means from one computer user to one or more recipients via a network. | 0..1 | display | ||
| rm4.7.2 | Email Description | 0..1 | text | Enable When: | |
| rm4.7.2_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.7.3 | Networking Site | 0..1 | boolean | ||
| rm4.7.3_help | An online platform that allows users to create a public profile and interact with other users on the website. | 0..1 | display | ||
| rm4.7.4 | Networking Site Description | 0..1 | text | Enable When: | |
| rm4.7.4_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.7.5 | Podcast | 0..1 | boolean | ||
| rm4.7.5_help | A digital audio file made available on the internet for download to a computer or mobile device. Typically available as a series. | 0..1 | display | ||
| rm4.7.6 | Podcast Description | 0..1 | text | Enable When: | |
| rm4.7.6_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.7.7 | Social Media | 0..1 | boolean | ||
| rm4.7.7_help | A computer-based technology that facilitates the sharing of ideas and information and the building of virtual networks and communities. | 0..1 | display | ||
| rm4.7.8 | Social Media Description | 0..1 | text | Enable When: | |
| rm4.7.8_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.7.11 | Web Page Advertising | 0..1 | boolean | ||
| rm4.7.11_help | A form of advertising on the Word Wide Web delivered by an ad server and/or embedded in a web page. | 0..1 | display | ||
| rm4.7.12 | Web Page Ad Description | 0..1 | text | Enable When: | |
| rm4.7.12_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.7.13 | Web/Internet Posting | 0..1 | boolean | ||
| rm4.7.13_help | Communication posted for public viewing or an electronic message sent to & displayed on an online forum. | 0..1 | display | ||
| rm4.7.14 | Web/Internet Posting Description | 0..1 | text | Enable When: | |
| rm4.7.14_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.7.15 | Website | 0..1 | boolean | ||
| rm4.7.15_help | A page or collection of pages on the World Wide Web that contains specific information which was all provided by one person, group or an organization | 0..1 | display | ||
| rm4.7.16 | Website Description | 0..1 | text | Enable When: | |
| rm4.7.16_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.7.17 | Text messaging | 0..1 | boolean | ||
| rm4.7.17_help | Text messaging, or texting, is the transmission of electronic communication between two or more users, often via mobile phones. | 0..1 | display | ||
| rm4.7.18 | Texting Description | 0..1 | text | Enable When: | |
| rm4.7.18_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.7.19 | eHealth Portal | 0..1 | boolean | ||
| rm4.7.19_help | Communication to user(s) via the eHealth Portal or similar electronic medical record system | 0..1 | display | ||
| rm4.7.20 | eHealthPortal Description | 0..1 | text | Enable When: | |
| rm4.7.20_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.7.21 | Video Conferencing | 0..1 | boolean | ||
| rm4.7.21_help | Use of two-way video communications via a computer, tablet or mobile phone | 0..1 | display | ||
| rm4.7.22 | Video Conferencing Description | 0..1 | text | Enable When: | |
| rm4.7.22_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.8 | Will Direct Communication Materials be Utilized? | 0..1 | choice | Enable When: Options: 2 options | |
| rm4.8_help | Communication addressed to a specific person. | 0..1 | display | ||
| rm4.9 | Direct Communication | 0..1 | group | Enable When: | |
| rm4.9.1 | In-Person Discussion | 0..1 | boolean | ||
| rm4.9.1_help | Involves a person's physical presence rather than communication by phone, email, etc., | 0..1 | display | ||
| rm4.9.2 | In-Person Discussion Description | 0..1 | text | Enable When: | |
| rm4.9.2_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.9.3 | Letter/Invitation | 0..1 | boolean | ||
| rm4.9.3_help | A written, typed, or printed communication, especially one sent in an envelope by mail or messenger: | 0..1 | display | ||
| rm4.9.4 | Letter/Invitation Description | 0..1 | text | Enable When: | |
| rm4.9.4_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.9.5 | Phone Call | 0..1 | boolean | ||
| rm4.9.5_help | A communication or conversation by phone. | 0..1 | display | ||
| rm4.9.6 | Phone Call Description | 0..1 | text | Enable When: | |
| rm4.9.6_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.10 | Will Group Communication Materials be Utilized? | 0..1 | choice | Enable When: Options: 2 options | |
| rm4.10_help | Communication addressed to a defined group of people. | 0..1 | display | ||
| rm4.11 | Group Communication | 0..1 | group | Enable When: | |
| rm4.11.1 | Advertisement | 0..1 | boolean | ||
| rm4.11.1_help | An ad that may take many different forms. It could be a banner, a graphic image or an animated GIF of a designated pixel size and byte size. | 0..1 | display | ||
| rm4.11.2 | Advertisement Description | 0..1 | text | Enable When: | |
| rm4.11.2_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.11.3 | Bulletin Board | 0..1 | boolean | ||
| rm4.11.3_help | A website or web page where users can post comments about a particular issue or topic and reply to other users' postings. | 0..1 | display | ||
| rm4.11.4 | Bulletin Board Description | 0..1 | text | Enable When: | |
| rm4.11.4_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.11.5 | Newsletter | 0..1 | boolean | ||
| rm4.11.5_help | Communication issued periodically to the members of a society, business, or organization. | 0..1 | display | ||
| rm4.11.6 | Newsletter Description | 0..1 | text | Enable When: | |
| rm4.11.6_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.11.7 | Professional Journal | 0..1 | boolean | ||
| rm4.11.7_help | A scholarly journal addressed to a particular professional audience such as doctors, teachers or engineers and published by a professional organization. | 0..1 | display | ||
| rm4.11.8 | Professional Journal Description | 0..1 | text | Enable When: | |
| rm4.11.8_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.11.9 | Tip Sheet | 0..1 | boolean | ||
| rm4.11.9_help | A publication that containing the latest information/tips/predictions for a particular business or stock market information or horse racing results, etc. | 0..1 | display | ||
| rm4.11.10 | Tip Sheet Description | 0..1 | text | Enable When: | |
| rm4.11.10_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.12 | Will Public Communication Materials be Utilized? | 0..1 | choice | Enable When: Options: 2 options | |
| rm4.12_help | Communication addressed to the public. | 0..1 | display | ||
| rm4.13 | Public Communication | 0..1 | group | Enable When: | |
| rm4.13.1 | Announcement | 0..1 | boolean | ||
| rm4.13.1_help | A public and typically formal statement about a fact, occurrence, or intention. | 0..1 | display | ||
| rm4.13.2 | Announcement Description | 0..1 | text | Enable When: | |
| rm4.13.2_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.13.3 | Press Release | 0..1 | boolean | ||
| rm4.13.3_help | A written statement about a matter of public interest which is given to the press by an organization concerned with the matter. | 0..1 | display | ||
| rm4.13.4 | Press Release Description | 0..1 | text | Enable When: | |
| rm4.13.4_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.13.5 | Public Solicitation | 0..1 | boolean | ||
| rm4.13.5_help | A method of communication involving asking for or trying to obtain something from someone in public. | 0..1 | display | ||
| rm4.13.6 | Public Solicitation Description | 0..1 | text | Enable When: | |
| rm4.13.6_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm4.13.7 | Snowball Sampling | 0..1 | boolean | ||
| rm4.13.7_help | A technique among social scientists who wish to work with a population that is difficult to identify or locate. | 0..1 | display | ||
| rm4.13.8 | Snowball Sampling Description | 0..1 | text | Enable When: | |
| rm4.13.8_help | Specify when, where, duration and frequency of the recruitment materials that will be published, aired, distributed, posted or sent. | 0..1 | display | ||
| rm6 | Distribution List and Audience Identification | 0..1 | group | ||
| rm6.1 | If recruitment material is being mailed, emailed, texted or otherwise distributed, describe where/how the distribution list will be obtained. | 0..1 | text | ||
| rm6.2 | Describe methods that will be used to identify audiences for advertising messages (eg. web advertising will be displayed on web sites popular with a particular demographic) | 0..1 | text | ||
| rm6.3 | Any necessary permission will be obtained for posting/airing these (for example, permission to post a flyer on a bulletin board). | 1..1 | choice | Options: 2 options | |
| rm7 | Response to Recruitment Materials | 0..1 | group | ||
| rm7.1 | When potential participants respond to recruitment material, describe the information that will be provided to them about the study. | 0..1 | text | ||
| rm7.2 | Describe the plan to respond to potential participants who respond to recruitment materials. Include how many times you will attempt to respond to call the participant back, leave a voice message, send a reply email or conduct other follow-up communication. | 0..1 | text | ||
| rm7.3 | Types of communication methods that will be used to reply to potential participants who respond to recruitment materials | 1..* | open-choice | Options: 5 options | |
 rm7.4 | Attach the telephone and/or computer video conferencing script for responding to potential participants | 0..1 | attachment | ||
| rm7.5 | Attach the voice mail script for responding to potential participants | 0..1 | attachment | ||
| rm7.6 | Attach the email script for responding to potential participants | 0..1 | attachment | ||
| rm7.7 | Attach the text messaging script for responding to potential participants | 0..1 | attachment | ||
| rm7.8 | Attach any other script for responding to potential participants | 0..1 | attachment | ||
| ADMIN00 | Administrative Use Only | 0..1 | group |  | |
| ADMIN01 | Link ID prefix | 0..1 | string | | Initial Value: string = rm |
| ADMIN02 | Questionnaire Response ID for the parent Questionnaire Response (such as the Initiate a Study Questionnaire Response), if any | 0..1 | string | | Initial Value: string = temporarily unavailable |
| ADMIN03 | ID of the Research Study FHIR Resource associated with the study Questionnaire Responses | 0..1 | string | | Initial Value: string = temporarily unavailable |
| ADMIN04 | Questionnaire Response ID of the local considerations Questionnaire Response, if any | 0..1 | string | | |
| Documentation for this format | |||||
Option Sets
Answer options for rm2.5
Answer options for rm4.1
Answer options for rm4.2
Answer options for rm4.4
Answer options for rm4.6
Answer options for rm4.8
Answer options for rm4.10
Answer options for rm4.12
Answer options for rm6.3
Answer options for rm7.3
IG © 2020+ HL7 International - BR&R Work Group. Package hl7.fhir.us.sirb#0.1.0 based on FHIR 4.0.1. Generated 2021-08-10
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