HL7 Electronic Health Record System Functional Model, Release 2.1.1
2.1.1-ballot - Normative Ballot

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## Requirements: RI.1.2.2 Manage Record Entries for Legal Hold (Function)

Page standards status: Informative

Statement N:

Manage/Preserve Record Entries for Legal Hold (Multiple instances)

Description I:

Occurs when a set of Record Entries is designated to be held for legal purposes or proceedings.

- Ensures preservation of a set of Record Entries for a designated time, held without alteration.

Actors:
ehr Criteria N:

RI.1.2.2#01 | SHALL | The system SHALL conform to function RI.1.1.23 (Place Record Entries on Legal Hold).
RI.1.2.2#02 | SHALL | The system SHALL conform to function RI.1.1.24 (Release Record Entries from Legal Hold).
RI.1.2.2#03 | SHALL | The system SHALL provide the ability to control access to data/records during legal hold, preventing un-auditable alteration or unauthorized use for preservation purposes.
RI.1.2.2#04 | dependent SHALL | The system SHALL provide the ability to maintain records beyond normal retention period according to scope of practice, organizational policy, and/or jurisdictional law.
RI.1.2.2#05 | SHOULD | The system SHOULD provide the ability to capture the reason for preserving records beyond the normal retention period.
RI.1.2.2#06 | SHOULD | The system SHOULD provide the ability to render a legal hold notice identifying who to contact for questions when a user attempts to alter a record on legal hold.
RI.1.2.2#07 | MAY | The system MAY provide the ability to render Record Entry content preserved for a legal hold by type, class or encounter (e.g., medical Record Entry or report, e-mail, metadata, etc.), conforming to function RI.1.1.13 (Extract Record Entry Content).